General Information
Location & Accommodations
Embassy Suites by Hilton
2501 Conference Dr.
Norman, OK 73069
(866) 577-1273
CODE: ‘OVM’
Thursday, January 27
|
11A-4P |
Exhibitor Move-In |
|
4P – 7P |
Exhibitor Grand Hall Opening |
Friday, January 28
|
9:00 A |
Exhibit Hall Opens |
|
6:00 P |
Exhibit Hall Closes |
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Saturday, January 29
|
9:00 A |
Exhibit Hall Opens |
|
Noon |
Exhibitor Move-Out |
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Prize Drawings make an Impact
Prizes will be given away at the Grand Opening on Thursday, January 27. The Grand Prize will be given away at the lunch break on Saturday, January 29. Attendees must be present to win.
Assignment of Space
Booth assignment is based on, in order of priority**, date of receipt of contract and payment, and proximity to competitive or conflicting organizations. Be sure to indicate your first, second, third, and fourth choices. No space can be held without payment. Early reservations are encouraged. Confirmation of booth reservations will be made promptly.
Meals
Paid booths will receive one tickets for each of the following meals: Friday Lunch and Saturday Lunch. Additional tickets can be purchased with booth registration.
Sponsorship Benefits
Diamond Level Sponsor ($10,000+)
Diamond Level Benefits plus
- Listing in Promotional Materials & Publications
- Promotional Material in Registration Packet
- Website Acknowledgment
- Logo Listed on Conference Signs
- Full-Page Conference Program Ad
- Recognition at Membership Breakfast
- 4 Complimentary Tickets to Friday Nights Event with a 60-second presentation on the microphone by a company representative
- 4 Complimentary Tickets to OVMA Membership Breakfast
- OVMA Allied Industry Membership
- 4 Half-Page Ads in the OVMA Communique
- Booth Space Included
Platinum Level Sponsor ($5,000+)
Diamond Level Benefits plus
- Listing in Promotional Materials & Publications
- Promotional Material in Registration Packet
- 2 Complimentary Tickets to Friday Nights Event
- Website Acknowledgment
- Logo Listed on Conference Signs
- Full-Page Conference Program Ad
- Recognition at Membership Breakfast
- 2 Complimentary Tickets to OVMA Membership Breakfast
- OVMA Allied Industry Membership
- 4 Half-Page Ads in the OVMA Communique
- Standard 8×8 Booth Space Included
Gold Level Sponsor ($3,000 +)
- Listing in Promotional Materials & Publications
- Promotional Material in Registration Packet
- Website Acknowledgment
- Logo Listed on Conference Signs
- Half-Page Conference Program Ad
- Recognition at Membership Breakfast
- 2 Complimentary Tickets to OVMA Membership Breakfast
Silver Level Sponsor ($1,500+)
- Listing in Promotional Materials & Publications
- Promotional Material in Registration Packet
- Website Acknowledgment
- Name Listed on Conference Signs
- Quarter-Page Conference Program Ad
Bronze Level Sponsor ($750 +)
- Listing in Promotional Materials & Publications
- Promotional Material in Registration Packet
- Website Acknowledgment
- Name Listed on Conference Signs
Exhibitor Fees & Layout
Each booth includes standard back and side drape in show colors, 6’ skirted table, two chairs, standard booth identification sign, exhibitor badges, 24-hour security service in the hall, a listing of attendees following the conference, a listing in the conference program. Electricity, wifi, and additional furnishings are not included in the fee. The exhibit hall is carpeted.
Booth Type
6×8 Elite Booth
Additional Booth
10×10 Premium Booth
Additional Booth
10×10 Select Booth
Additional Booth
8×8 Standard Booth
Additional Booth
Standard Rates
$1,100
$1,050
$1,075
$1,025
$1,025
$975
$975
$925
Extras
Friday Lunch
Saturday Membership Breakfast
Saturday Lunch
Early-Bird Rates
$25
$25
$25
Early-Bird Rates
* Standard Rates apply for reservations not received by 3/01/2021.
** Conference Sponsors and Allied Members receive priority booth selection.
Become an Exhibitor
Payment must be received by OVMA to hold your booth space reservation. By purchasing booth space you agree to the Exhibitor Rules and Regulations (see pg 9).